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Privacy Policy

1. Introduction

Welcome to Xavier AI ( "we", "our", or "us"). We are committed to protecting your privacy and ensuring transparency in how your data is used. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

2. Information We Collect

a. Personal Information

We may collect:

  • Name, email address, and institution details (for authentication and support).

  • Student or faculty role (to tailor the AI experience).

b. Course and Academic Data

We collect and store:

  • Uploaded course materials (PDFs, notes, assignments, etc.).

  • AI-generated summaries, responses, and learning plans.

  • User interactions with the AI (questions, chat history, usage logs).

c. Technical Information

When you use our platform:

  • IP address, device type, browser, and usage logs may be collected.

  • Cookies to maintain session and personalization.

3. How We Use Your Information

We use the data to:

  • Provide AI-powered educational assistance.

  • Improve the quality of responses and personalize learning.

  • Ensure security, prevent abuse, and troubleshoot issues.

  • Comply with legal obligations.

4. Data Sharing

We do not sell your data. However, we may share data:

  • With OpenAI (or other model providers) for processing your AI requests.

  • With your institution, for academic performance and usage analytics (only if agreed by contract).

  • With authorized service providers (cloud hosting, analytics, etc.) under strict data protection agreements.

  • If legally required by law enforcement or courts.

5. Data Storage and Security

  • Data is stored securely using industry-standard encryption.

  • Files and conversations are stored on secure cloud infrastructure.

  • Role-based access control is implemented to restrict sensitive data access.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data.

  • Request deletion or correction.

  • Withdraw consent for certain processing.

  • Request a copy of your data.

Please contact us at info@xavierai.com for such requests.

7. Data Retention

We retain your data for as long as you use our services or as required by law or academic institutions. You may request data deletion at any time.

8. Children's Privacy

Our platform is intended for students aged 16 and above unless accessed via an institution with appropriate consent.

9. Updates

We may update this policy periodically. We'll notify users through email or in-app notice.